Summative Evaluation - Request For Proposals

The BC SUPPORT Unit is seeking proposals from organizations or individuals with demonstrated experience in evaluation and sector knowledge to conduct a summative evaluation of the BC SUPPORT Unit’s first phase of operation. The successful candidate will be expected to work collaboratively with the Unit and our partners to evaluate the first five-years of the Unit’s activities.

Proposals should be submitted by email to jward@bcsupportunit.ca, by 5:00 PM PST on March 31, 2021, with the subject line “BC SUPPORT Unit Summative Evaluation.”

 

View/Download the RFP

Frequently Asked Questions

See below questions that were answered in the Q and A session. 

Can you provide more clarity on what is expected in the proposal regarding the point “Develop the framework for an evaluation report that speaks to stakeholder needs?"”

Each of the Unit’s stakeholders has different needs, so the proposal should respond to each of these in turn. Our expectation is that you take this into consideration when developing your proposal plan.

Is there a preferred length for proposals?

Proposals can be any length.

Point 2 states “demonstrate a strong track record in formative evaluation of health research.” Is this supposed to be summative?

It has been changed to read “formative/summative.” We recognize it’s not always possible to have experience with summative evaluation, so if you have only undertaken a formative evaluation, we still encourage you to apply.

The RFP states “The summative evaluation should build on the existing formative evaluation undertaken in 2018 (to be made available to the proponent)”. Is there a public-facing document/output from this evaluation that might be available to review?

No, but we will share the document with the successful proponent(s).

Are there any key milestones that could impact the process?

No, but flexibility is key.

Does the budget of $150K include taxes?

Yes. This is the total amount available for the work so please build that into your estimate.

Is there a format preference for the final report?

No, but you should try and be flexible as different stakeholders may prefer different formats.

Could you provide the context of the previous review and why doing a second one will be helpful?

The formative evaluation as undertaken at the mid-point of the grant. It was a requirement of CIHR funding and to help course-correct (as needed) for the remained of the grant. The second (summative) evaluation is also a funding requirement.

How long ago was the Evaluation Framework in the RFP created and how far along in the process is the program? (3 years? 5 years?)

The logic model was created in 2016, prior to the official launch of the Unit. Right now, we should be focused on the Immediate outcomes (3-5 years).

How long ago was the Evaluation Framework in the RFP created and how far along in the process is the program? (3 years? 5 years?)

The logic model was created in 2016, prior to the official launch of the Unit. Right now, we should be focused on the Immediate outcomes (3-5 years).

How was data collected for the previous evaluation and how were metrics quantified?

Sadly, we cannot share this information publicly, but this information will be shared with the successful proponent(s).

Have you already captured " impact stories from Unit activities"? And is there a process to do this?

Yes. The Unit has many impact stories, but these are primarily related to individual POR projects. However, there are other potential POR impacts that may/may not have been collected to date.

Is this evaluation retrospective or is it also forward looking (i.e., evaluating the future direction of the program)?

The evaluation should be primarily retrospective. The intent is to evaluate Phase I activities, however there may be emergent themes that could be useful for future patient-oriented research capacity development initiatives.

The RFP mentions members of the public as research partners, can you elaborate on the role of members of the public?

The RFP identifies patients as research partners, which means they should be meaningfully engaged in the entirety of the research process as part of the research team; bringing their lived experience to enhance and improve the research outcomes.

The public is a broader body (of which patients, and those with lived experience of the health system) are a subset.

What is meant by decentralized structure, how does SPOR fit into the overall provincial structure?

SPOR (Strategy for Patient-Oriented Research) is a Federal initiative. The BC SUPPORT Unit is one component of the SPOR initiative, and one of many Units across Canada.

The BC SUPPORT Unit has numerous funding partners located across the province who are responsible for the delivery of services and supports.

When does the grant end?

Because of the disruption due to COVID, phase I activities need to be completed by March 31, 2022.

Are you looking for a team or a single contributor to undertake this work?

We are happy to receive proposals from both teams and individuals, it’s the approach that matters.

Should we include COVID in the proposal?

Understanding how COVID impacted the work of the Unit may be helpful to include in the proposal.

Has the Unit focused on specific population groups e.g., Indigenous peoples?

Some phase I projects have focused on engaging with specific populations such as Indigenous people or rural and remote populations.